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Maintenance Planning

Maintenance planning allows Facilities Services to proactively maintain BCIT campuses by identifying strategies for operational service provision. Plans are based on an assessment of existing facilities within the context of Institute-wide priorities. Plans apply to the three major categories of maintenance and ensure that non-emergency issues, usually related to larger, behind-the-scenes building systems, are addressed.

Good maintenance planning results in:

  • Decreased equipment replacement costs over time.
  • Decreased renovation costs because fewer large-scale repair jobs are needed.
  • Decreased overhead costs due to increased system efficiency.
  • Extended useful life for older buildings.
  • Maximized useful life of new facilities.

Types of maintenance

Facilities maintenance is more than just fix and repair. Facilities Services plans for the following types of maintenance:

On-demand
Emergency
  • Reactive activities in response to issues that affect the immediate health or safety of students or staff.
  • Contact us immediately in the case of an emergency.
  • Examples: floods, power outages and broken glass.
Routine & reactive
  • Reactive activities related to everyday wear and tear including breakdowns and general usage issues.
  • Find out how to submit a work request online.
  • Examples: HVAC filter changes, fan/pump lubrication programs, room temperature too hot/cold and flickering lights.
Scheduled
Preventative
  • Proactive activities required to meet provincial regulations from agencies such as WorkSafe BC and BC Safety Authority.
  • Examples: monthly fire life safety systems inspections, annual emergency generator certification, boiler and pressure vessel annual safety inspections, and potable water back flow preventer inspections.
Programmed
  • Proactive activities identified through analyses of comprehensive building audits and computerized maintenance management system (CMMS) operational data.
  • Prioritized for short term and long term maintenance programs and renewal initiatives.
Life-cycle analysis
Predictive
  • Preemptive maintenance activities identified through life-cycle analysis of equipment standards.
  • Predictive maintenance is an industry best practice and can be integrated into the equipment selection process.

Impact of scheduled maintenance on FCI

Chart of facilities condition index.

There is a direct positive correlation between investing in maintenance and the extension of a facility’s healthy life cycle. We view buildings as live systems that age over time. Due to aging, deferred maintenance has a compounded negative impact on facilities and results in more dollars spent to remedy the issues. A Facilities Condition Index (FCI) of zero reflects a building that has no deferred maintenance, while an FCI of one would require full building replacement.

 

Common assessment tools for maintenance planning

The key assessment tools we use are Deferred Maintenance Deficiency (DMD) calculations, Facility Condition Assessments (FCA) and Facility Condition Indexes (FCI).