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Draft Informative Emails to Students

Hints for Writing Prompts Provide key assignment details and deadlines and let the AI tool do the rest. Consider copying and pasting the assignment description from your syllabus as an additional source of information.

Example Prompt

 

 You are an instructor of a first-year engineering course. Students will be working twice a week in groups on a design project to create a solar-powered vehicle. The project is due at the end of the semester. Final project date is December 10. Please compose an email to students reminding them to

  • hand in a draft project plan by October 1
  • identify and divide roles within the team
  • be ready to share a prototype with the class by November 1
  • give a final presentation and hand in their specifications on December 10

Output (Copilot)

 

Subject: Important Deadlines and Reminders for Solar Powered Vehicle Design Project

Dear Students,

I hope this email finds you well. As we continue our journey in creating a solar-powered vehicle, I wanted to remind you of some important upcoming deadlines and tasks to ensure the successful completion of your project. Please read carefully and mark these dates in your calendars.

  1. Draft Project Plan – Due October 1st Each group is required to submit a draft project plan by October 1st. This plan should outline your objectives, timelines, materials needed, and initial design concepts. It will serve as a roadmap for your project, so please be thorough and detailed.
  2. Team Roles and Responsibilities By now, you should have identified and divided roles within your team. Clearly define who will be responsible for each aspect of the project, including design, construction, testing, documentation, and presentation. Effective teamwork and clear communication are crucial for your success.
  3. Prototype Presentation – November 1st Be prepared to share a working prototype with the class by November 1st. This prototype should demonstrate your progress and allow you to receive valuable feedback. It does not need to be fully functional, but it should showcase your design and initial functionality.
  4. Final Presentation and Specifications – December 10th The final project presentation and submission of your detailed specifications are due on December 10th. Your presentation should cover the design process, challenges faced, solutions implemented, and the overall performance of your solar-powered vehicle. Additionally, you must hand in a comprehensive set of specifications and documentation of your project.

Please ensure you adhere to these deadlines and work collaboratively within your teams. Should you have any questions or need further guidance, do not hesitate to reach out to me during office hours or via email.

Best of luck with your projects, and I look forward to seeing your innovative designs!

Kind regards,

[Your Name]
[Course Title] Instructor
[Your Contact Information]