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Terms of Reference

  • The SOHS SQC shall consist of:
    • Chair
    • Vice-Chair
    • Members
    • Ex-Officio members
  • Determining the SQC membership:
    • Members of the SQC will be nominated by the School faculty and selected by the School Leadership Team, in consultation with SQC members.
    • The Dean will appoint a faculty member to serve as the Chair.
    • The committee will appoint one of its members to serve as the Vice-chair.
    • The SOHS Leadership Team will call for volunteers, or nominations from the faculty, as required.
    • The committee shall have broad representation from all three major departments in the SOHS (Diagnostics, Laboratory Sciences and Allied Health, as well as Nursing and Specialty Nursing).
  • SQC members should serve a minimum term of two years (beginning either in the Fall or the Winter academic term) to ensure consistency, familiarity, and expertise with common issues.
  • The Chair of the SQC will serve a two-year term and the Vice-chair, a one-year term.
  • In order to provide continuity in the decision-making process:
    • SQC members may serve more than one term; and
    • the SQC will ensure an orderly transition by not having more than half of its membership being new members in any given year.
  • The Chair of the SQC will have the following responsibilities:
    • Chairing committee meetings.
    • Developing meeting agendas and identifying guests.
    • Preparing minutes of the meetings with the assistance of the SQC Coordinator.
    • Identifying and assigning pre-work required for meetings.
    • Preparing the final report(s) with the committee’s recommendations for the Dean.
    • Responding to those submitting questions and proposals to the SQC.
    • Communicating with external groups on issues related to committee activities.
  • The Vice-chair will assume the role of the Chair in his/her absence or as required.
  • All members of the SQC will be responsible for:
    • Attending and participating in all SQC meetings on a regular (typically monthly) basis.
    • Reviewing proposals and supporting documentation submitted to the SQC.
    • Providing input regarding any perceived quality issues related to the submission, including pre-meeting and post-meeting feedback reports as well as the final reports to the Dean.
    • Assessing and streamlining SQC processes to ensure they are useful and relevant to all stakeholders, without compromising standards.
  • The SQC Coordinator, appointed by the SOHS Leadership Team, will be responsible for:
    • Scheduling meetings and making room reservations.
    • Distributing agendas.
    • Preparing and distributing minutes.
    • Sending invitations to guests (e.g. program champion).
    • Distributing pre-meeting and post-meeting feedback reports to committee members, program champion, associate deans and/or LTC consultant.
    • Distributing the committee’s final report to the Dean, SQC members, program champion, associate dean and/or LTC consultant.
    • Keeping a record of SQC’s documents, including the committee’s final reports to the Dean.
    • Updating and distributing SQC and BCIT program review and/or approval timelines, within SOHS.